Healthcare Executive Assistant
Referral management, scheduling, care plan support
The role
Key Responsibilities
Manage executive calendars, appointments, and meeting schedules.
Coordinate internal and external communications on behalf of leadership.
Prepare reports, presentations, meeting agendas, and meeting minutes.
Organize travel arrangements and expense tracking.
Assist with project coordination and operational initiatives.
Support administrative functions related to healthcare operations.
Maintain confidential records and sensitive business information.
Coordinate with providers, staff, vendors, and external stakeholders.
Monitor tasks, deadlines, and follow-up actions to ensure timely completion.
What's required to apply
Required Experience
Experience as an Executive Assistant, Administrative Assistant, Healthcare Virtual Assistant, or similar support role.
Experience supporting executives, physicians, practice owners, or healthcare leaders.
Experience managing calendars, meetings, travel arrangements, and executive communications.
Experience working in a healthcare, medical practice, hospital, or healthcare-related environment.
Required Skills
Excellent verbal and written English communication skills.
Strong organizational and time-management abilities.
Ability to manage multiple priorities and deadlines simultaneously.
High level of professionalism, discretion, and confidentiality.
Strong problem-solving and decision-making skills.
Exceptional attention to detail and accuracy.
Ability to work independently with minimal supervision.
Strong interpersonal and stakeholder management skills.
Good to know
Technical Requirements
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Proficiency in Google Workspace (Gmail, Docs, Sheets, Calendar, Drive).
Experience with calendar management and scheduling tools.
Familiarity with project management platforms (e.g., Asana, Monday.com, Trello, ClickUp).
Experience using communication platforms such as Microsoft Teams, Zoom, or Slack.
Preferred Qualifications
Bachelor's degree in Healthcare Administration, Business Administration, Management, or a related field.
Experience supporting healthcare executives, clinic administrators, or medical directors.
Familiarity with healthcare operations, medical terminology, and HIPAA compliance.
Experience with EHR/EMR systems and healthcare workflows.
Project coordination or operations support experience.
Other open roles
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